Before you start clinical placements, you are required to provide a National Criminal History Check (NCHC) from one of the following providers:
- The National Crime Check (NCC) website. UC accepts NCHCs from this accredited provider as it is accepted by our industry partners and has faster processing time (24-48 hours) with a competitive cost.
- NCC provides an online document, which is valid for the duration set down by the organisation requesting the check.
- You must be residing in Australia to be able to apply for an NCHC through NCC. If you are applying from outside Australia, you will need to apply through the Australian Federal Police (AFP).
- You are required to upload the PDF certificate supplied by the NCC website to InPlace.
- Please note that you do not need to upload a certified copy to InPlace as staff will follow the link on the certificate to confirm details.
- Please do keep the email you receive from NCC with a PDF certificate attached, because NCC purges the online information after three months of the check. You may need to present this email along with the certificate to your site supervisor for your placement.
- You can still apply for an NCHC issued by the Australian Federal Police (AFP) through their website. Also, if you are applying for an NCHC from outside Australia, you can only apply through AFP. When applying through the AFP the NCHC is called a National Police Check (NPC):
- Use code number 37
- Follow this step by step guide: How to complete a National Police Check Application (PDF, 802.9 KB)
- This provider takes longer to process applications (2–8 weeks) and is more expensive, however, if you need this format for work or another reason unrelated to placements this may be the better option for you.
- Please upload a CERTIFIED 'True Copy' of your NCHC into InPlace - UC staff in CareersUC are able to certify a copy if you bring in your original NPC, a photocopy and your student ID card in for certification.
Note for all students
The NCHC should be less than three months old at the time of upload to InPlace. Both the NCC and NPC will be valid for three years from the date stated on the certificate. It must be renewed every three years until the completion of your course.
Some placement providers within ACT and other states (especially, QLD, VIC and NT) may ask you to submit a more recent NCHC in accordance with their policies. You will receive further instruction if this is required.
You MUST notify the Placement Office if your criminal record status changes during the course of your study. You will need to provide a new NCHC. If you are concerned this may impact on your placement, you are encouraged to seek guidance from either InclusionUC or your course/unit convener.
Disclosable Court Outcomes
Students who have disclosable court outcomes listed on their NCHC must complete the following forms:
- NSW Health Student Risk Assessment Form: Click on 'apply for a risk assessment' to download the form titled 'Application for authority to undertake clinical placements in NSW Health facilities' (if you are required to complete the NSW Health forms)
- UC Consent for the Release of Police Records Form (PDF, 148KB)
- ACT Health Police Check Release Form (PDF, 348KB)
International students must provide a Statutory Declaration (Word, 30KB) OR Home Country Police Check in addition to the NCHC.
For students with Disclosable Court Outcomes, please complete the forms above under Disclosable Court Outcomes.
Certification of documents
UC staff in Student Central can certify a copy if you bring in your original NCHC, a photocopy and your student ID card. For further information about witnessing documents and a list of contacts in the ACT (including approved Justices of the Peace (JPs)), visit the Who can witness your Commonwealth statutory declaration (Attorney-General Department).