Deputy Vice-Chancellor and Vice-President, Students and Partners
In developing this policy the University had regard to the provisions of section 40B(1)(b) of the Human Rights Act 2004 (ACT).
International Travel (for staff and HDR students) Policy
The purpose of this policy is to ensure that the University exercises its duty of care in relation to the health and safety of staff when travelling and working overseas on University business, and that staff are well prepared for overseas assignments. This policy applies regardless of whether the travel is financially supported by the university, under a research grant or by other means.
This policy covers all staff, contractors, volunteers and others who travel under the University's authority to conduct the activities, or further the interests of the University of Canberra.
University travelers include those representing the University of Canberra, either through, but not limited to:
undertaking research or fieldwork activities
the delivery and development of domestic and offshore teaching and learning activities
consultancy or working with colleagues on research, projects or teaching developments
professional staff development e.g. participation in/organisation of conferences, seminars and workshops
undertaking recruitment, marketing and business development activities
the development and maintenance of formal relations/networks with, or participation in an official capacity in the activities of, other universities, institutions, governments, organisations and associations
participating in external secondments approved and funded by the University
participating in community service, for example as an examiner, adviser, unpaid consultation or presenter of seminars or lectures in an official capacity
use of/demonstration of specialised equipment or facilities.
all staff travel is work-related and provides a benefit to the University
staff must complete the destination approval form and finance travel form to seek approval for international travel
all travel must be approved, adhering to delegations, prior to any bookings being made
health and security risks must be assessed prior to each overseas trip being undertaken and prior to travel being approved
staff must register with International SOS prior to travelling
if a DFAT or ISOS alert increases prior to, or during travel, the traveller must liaise with their Dean/Director and must follow any instructions issued by the University or International SOS
staff are fit to travel before undertaking any overseas travel
staff are responsible for their own safety by preparing for and taking appropriate care while travelling, and are required to acknowledge all travel warnings
staff are responsible for information security while travelling overseas, by taking appropriate precautions to protect electronic and hardcopy information.
The University reserves the right to withdraw approval, restrict or cancel travel having regard to health warnings, security warnings and other information provided by the Department of Foreign Affairs and Trade (DFAT) or other reliable sources.
It is the traveller’s responsibility to be mindful of potential risks in the local area and to act in a manner that will minimise harm to the traveller.
As stated in the University of Canberra Enterprise Agreement 2015-2018 section 45.5 Academic Staff working off-shore for the University will continue to be employed as Academic Staff of the University, with full rights and obligations under this Agreement and University policies.
While on University business, the University’s Charter of Conduct and Values applies whilst travelling to, from and at any business travel destination.
This policy is governed by the University of Canberra Act 1989.