General Counsel and University Secretary
In developing this policy the University had regard to the provisions of section 40B(1)(b) of the Human Rights Act 2004 (ACT).
Student Representative Council Rules
The University of Canberra Student Representative Council (UC SRC) will act as the elected student body that both facilitates and enables communication and engagement between the University of Canberra (University) and its student community.
To enable the UC SRC to achieve this purpose, it must be informed and led by the University student community, reflective of the University student community and enabled to articulate its position to the University.
As a vital leadership group of the University, students elected to the UC SRC (Student Leaders) must be respected members of the student community and accountable to both the student community and the University.
The University believes the development and delivery of services and campus life informed by an engaged student community is fundamental to its goal of creating a quality university experience for its students. An effective and highly functioning student representative leadership group will assist in achieving this goal.
Structure and Ownership
This document is a Policy made by Council and is known as the “UC Student Representative Council Rules” (Rules).
These Rules govern both the establishment of the UC SRC by the University and its operation and functions.
These Rules and all decisions made by the UC SRC shall be binding on every member of the University student community.
The name of the UC SRC shall be the “University of Canberra Student Representative Council” and the UC SRC is constituted under these Rules.
The UC SRC operates within the portfolio of the Deputy Vice-Chancellor Academic of the University.
The UC SRC must ensure that any constituent documents developed for the UC SRC must refer to these Rules and comply with these Rules.
The University reserves the right to alter or amend these Rules from time to time following prior consultation with the UC SRC. Any alteration or amendment to these Rules requires the approval of the University Council (subject to any delegation of this function by Council).
The role of the UC SRC is to:
represent the student community and act as a communication channel between the University and the student community;
actively contribute to University decision making in promoting a positive student experience;
inform the Vice-Chancellor and President and other University decision makers about emerging issues for students;
provide input into the development of policies and services that support students and advance the quality of learning and research activities at the University;
engage with the University student community to encourage student feedback and share University initiatives resulting from student feedback; and
participate in the organisation and implementation of student educational, cultural, welfare and sporting initiatives, events, services and other campus life activities within the University.
The functions of the UC SRC include:
engaging with both the University’s governing bodies and the University student community on:
the allocation of the Student Services Amenities Fee by the University;
the education quality and standards of the University;
the policies and procedures of the University;
the physical, cultural and technological learning environments of the University; and
student retention and engagement;
participating on the University’s governing bodies including the University Council and Academic Board, as appropriate;
keeping proper accounts of property and of all moneys received and expended by the UC SRC and, upon request of the University, cause the accounts to be audited;
preparing annual accounts and publishing such accounts in the first University semester of each year and presenting these accounts for noting at the UC SRC meeting following publication. The UC SRC shall forward each year to the University a copy of these annual accounts following the noting of the accounts at the UC SRC meeting;
increasing the level of meaningful student engagement with campus events and in the local community including by participation on relevant University committees;
providing information, advice and advocacy on behalf of students; and
publishing a student magazine.
Obligations of the University
To facilitate the administrative operations of the UC SRC, the University will:
administer the election of Student Leaders to the UC SRC in accordance with the UC SRC Election Procedures;
administer operational funding to the UC SRC and provide guidance on financial matters in accordance with the University requirements;
nominate and make available a professional staff member to provide ongoing administrative and financial assistance; and
remunerate Student Leaders in accordance with paragraph 11, and provide other leadership development training for elected Student Leaders.
To enable the UC SRC to undertake its role and perform its functions, the University will:
invite Student Leaders to contribute to initiatives or actions of the University which seek to improve of the educational experience of all students;
include Student Leaders, as appropriate, in the functions of certain University decision making bodies; and
include and assist Student Leaders in the planning and delivery of campus events and making connections with the local community.
The University will ensure, as required by legislation, the participation of Student Leaders in any committee or group which allocates the Student Services Amenities Fee.
The University will work with the UC SRC to generate an annual budget proposal for delivery to the Deputy Vice-Chancellor Academic for approval by October in each calendar year which details all anticipated revenue and expenditure of UC SRC for the forthcoming calendar year.
All funding requests or the incurring or payment of an expense by UC SRC must be approved by the Deputy Vice-Chancellor Academic or delegate in accordance with the relevant processes and policies of the University from time to time.
The University will create appropriate cost centres for the UC SRC and record all financial transactions, in accordance with University policies to ensure transparency and appropriate control.
The Executive Officers must engage with a nominated University staff member with an appropriate financial background who will be accountable for ensuring that the UC SRC is properly managed from a financial perspective and Student Leaders comply with their financial reporting obligations. This person will assist the Treasurer in carrying out their obligations.
The University student community shall annually elect, from among themselves, student representatives to the UC SRC and, as appropriate, other governing bodies of the University in accordance with the UC SRC Election Procedures (refer Procedures).
The UC SRC shall consist of the students elected in accordance with the UC SRC Election Procedures.
Students elected to the UC SRC will be called Student Leaders.
Student Leaders may only hold office for an aggregate total of three (3) years.
Student Leaders are, at all times, bound by these Rules.
Student Leaders must not bring the University or UCU Ltd into disrepute and, at all times, act in accordance with the University’s Statutes, rules, policies and codes of conduct.
Student Leaders are only entitled to continue to hold their position on the UC SRC while they meet the Eligibility Criteria (refer section 10).
Where amenities, services and facilities are to be provided through funding allocated by the University or UCU Ltd to the UC SRC, Student Leaders must ensure that the funds are allocated and applied to the purposes for which they are made available.
At the first meeting of the UC SRC following an election, the Student Leaders shall elect, by secret ballot, the Executive Officers for the period to the date of the UC SRC meeting which directly follows the next election of Student Leaders. Should the position of an Executive Officer become vacant, the Student Leaders must promptly elect an Executive Officer to fill the vacancy.
The Executive Officers of UC SRC shall be the:
The President shall;
be appointed the Chairperson of all meetings of the UC SRC;
represent and speak on behalf of the UC SRC at meetings, functions, hearings and enquiries of the UC SRC, the University and its governing bodies or third parties; and
maintain overall supervision of the administration and finances of the UC SRC.
The Executive Officers shall be empowered to make decisions for and on behalf of, and to carry out the functions of, the UC SRC provided that any decision must be approved by at least two (2) of the Executive Officers and not be inconsistent with the UC SRC Rules or the University’s Statutes, Rules, policies and codes of conduct.
The Executive Officers must appoint, at the first meeting of the UC SRC following an election, all other representatives or Officers of the UC SRC (Officers), as appropriate. At this meeting, the Executive Officers must appoint the following Officers for the period to the date of the UC SRC meeting which directly follows the next election:
a women’s Officer;
a diversity Officer;
two (2) SSAF Officers;
a minimum of two (2) Student Appeals Committee (SAC) Officers;
one (1) Advocacy Coordinator;
two (2) events Officers;
two (2) sports Officers; and
a media Officer whose office will include responsibility for the publishing of the University student magazine.
Student Leaders may hold more than one (1) Office concurrently.
Officers must participate in all committees and initiatives of the University or UCU Ltd relating to their specified office and assist those committees in the furtherance and attainment of their objectives. Should the position of an Officer become vacant, the Executive Officers shall promptly appoint an Officer to fill the vacancy.
The frequency, timing and procedures of meetings shall be determined by the Executive Officers but there must be no fewer than four (4) meetings of UC SRC during any teaching period.
The presence of at least fifty per cent (50%) of Student Leaders eligible to be present at a meeting of the UC SRC shall constitute a quorum and enable business to be undertaken at that meeting.
Questions arising at a meeting shall be determined by a majority of votes of Student Leaders present at the meeting. When the votes are equal, the question shall pass in the negative.
The Executive Officer appointed as Secretary shall call all meetings of the UC SRC and ensure that minutes are properly kept and maintained of all business and proceedings at these meetings/
In order to be eligible for nomination and continuing membership of the UC SRC, a student must satisfy the following criteria (Eligibility Criteria);
be enrolled in a course or higher degree by research at the time of nomination or during the term of their appointment;
not be subject to academic probation at the time of nomination or during the term of their appointment;
not be suspended or excluded under any Statute or Rule while holding office;
not be found to have engaged in misconduct under the University of Canberra (Student Conduct) Rules 2018 at any time; and
not be ineligible to carry out the functions of their role due to the operation of any Statute or Rule.
A student who no longer meets the Eligibility Criteria or resigns from the UC SRC will immediately cease being a Student Leader and member of the UC SRC and will no longer be eligible for any scholarship or training associated with this role.
The University will pay an annual salary amount to Student Leaders.
The terms of payment and value of the annual salary amount will be determined annually by the Vice Chancellor.
The UC SRC's governing documents consist of the Rules and the following:
UC SRC Election Procedures (refer Schedule 1);
UC SRC Nomination Form (refer Schedule 2).
Duties of Student Leaders
The Student Leaders must:
exercise their powers and discharge their duties with care and diligence;
act in good faith in the best interests of the University community and to further the functions of the UC SRC;
not misuse their position as a Student Leader;
not misuse information they gain in their role as a Student Leader;
disclose any perceived or actual conflicts of interest at any meeting of the UC SRC;
ensure that the financial affairs of the UC SRC are managed responsibly; and
participate in the activities of the UC SRC in an active, cooperative and professional manner.
Removal from the UC SRC
The Student Leaders may resolve at a meeting of the UC SRC to take one or more of the actions set out in paragraph 14.4 with respect to another Student Leader should that Student Leader have:
failed to discharge their obligations as set out in paragraph 7 and duties as set out in paragraph 13;
otherwise breached these Rules; or
failed to attend two consecutive meetings of the UC SRC without the prior approval of a majority of the Executive Officers.
At least 14 days before the UC SRC meeting at which a resolution under paragraph 14.1 will be considered, the Secretary must notify the Student Leader the subject of the proposed resolution in writing:
that a resolution will be sought at the UC SRC meeting to take one or more of the actions set out in paragraph 14.4;
the date of the proposed UC SRC meeting;
what the Student Leader is alleged to have done or not done under paragraph 14.1;
which of the actions under paragraph 14.4 will be sought under the proposed resolution; and
that the Student Leader may provide a response to the UC SRC as set out in paragraph 14.3 and details of how to do so.
Before the UC SRC passes any resolution at a meeting under paragraph 14.1, the Student Leader must be given the opportunity to respond to the allegations made in the notice provided under paragraph 14.2 by:
providing the UC SRC, with a written response before the meeting; or
attending and providing a verbal response at the meeting.
After considering any response provided by the Student Leader under paragraph 14.3, the UC SRC may resolve by majority vote to:
take no further action;
warn the Student Leader; or
recommend to the University Secretary or their delegate that the Student Leader be removed as a member of the UC SRC.
Upon receiving a referral under clause 14.4, the University Secretary or their delegate shall:
consider the recommendation of the UC SRC meeting;
review of the materials presented to the UC SRC meeting under paragraph 14.1; and
determine whether the Student Leader should be removed as a member of the UC SRC.
A determination of the University Secretary or their delegate under paragraph 14.5 is final and takes immediate effect from delivery to the Student Leader at their last known email address of the written notice by the UC SRC Secretary under paragraph 14.7.
The Secretary must promptly deliver written notice to the Student Leader at their last known email address of a decision under paragraph 14.4 or 14.6.
Any vacancy created by a decision taken under this paragraph 14 will be filled according to the UC SRC Election Procedures for casual vacancies.
Resignations from the UC SRC
A Student Leader may resign from the UC SRC by providing notice in writing to the UC SRC Secretary.
Any vacancy created under this paragraph 15 will be filled according to the UC SRC Election Procedures for casual vacancies.