HDR Lines of Responsibility
Throughout the many stages of a candidate's degree there are various people who will be involved with helping the candidate progress. The table below outlines the many aspects of candidature and who is responsible to work with the candidate to complete the task.
Lines of Responsibility
ASPECT OF CANDIDATURE | RESPONSIBILITY |
|---|---|
Application & Enrolment | |
| Admission enquiry | Associate Dean (Research)/Director of relevant Faculty/Research Institute, Course conveners and potential supervisors |
| Application for admission | HDR Support team, Graduate Research – Associate Dean (Research)/Director – Dean/Director |
| Application for scholarship | HDR Support team, Graduate Research – Associate Dean (Research)/Director |
| Enrolment during coursework | Course convener and/or Primary Supervisor to advise candidate, candidate completes unit registration form, Primary Supervisor approved enrolment selection, HDR Support team processes enrolment |
| Appointment of supervisory panel | Associate Dean (Research)/Director – Dean/Director approves appointment on Section B Faculty Assessment Form |
| Orientation/Induction | Faculty Orientation - Primary Supervisor and supervisory panel/Associate Dean (Research) or Director/Business Manager University Orientation – Graduate Research |
Milestones | |
| Ethics proposal/Approval | Primary Supervisor and supervisory panel – Committee for Ethics in Human Research/Committee for Ethics in Animal Experimentation |
| Introductory Seminar | Primary Supervisor to organise - Primary Supervisor to ensure that the milestone is reported to HDR Support team |
| Annual Progress Report | Primary Supervisor – Associate Dean (Research)/Director – HDR Support team to process |
| Research Plan Review | Candidate and Primary Supervisor - upload to RGrad |
| Confirmation Seminar | Primary Supervisor to organise seminar – Academic seminar assessors – Primary Supervisor to collate responses – Associate Dean (Research)/Director – HDR Support team to process |
| Work in Progress Seminar (Doctoral candidates only) | Primary Supervisor to organise – Primary Supervisor to ensure that this milestone is reported to HDR Support team |
| Final Seminar | Primary Supervisor to organise – Primary Supervisor to ensure that this milestone is reported to HDR Support team |
| Conference/research-related funding | Candidate to enquire with Primary Supervisor to be directed to the correct Faculty/Research Institute contact |
Changes to candidature | |
| Change of candidature; (F/T to P/T) | HDR Support team to update Callista |
| Leave of absence; Intermission | Primary Supervisor of panel – Associate Dean (Research) - HDR Support team to process form, update Callista |
| Change of supervisory panel | Primary Supervisor and panel – Dean/Director – HDR Support team to process form, update Callista |
| Upgrade/transfer between research degrees | Primary Supervisor to organise – Academic seminar assessors (including one external to the University) – Primary Supervisor to collate – Associate Dean (Research)/Director – HDR Support team to process |
| Transfer Faculty/Research Institute | Primary Supervisor and supervisory panel – Dean/Director approval, and HDR Support team to process application |
| Recreation leave | Discuss with Primary Supervisor and follow Faculty/Research Institute procedures |
| Discontinuation | HDR Support team who then advise supervisory panel/Associate Dean (Research) |
| Termination | Associate Dean (Research) - HDR Support team to process and inform candidate |
| Exclusion | Deputy Vice-Chancellor (Research) – HDR Support team to process and inform candidate |
Thesis Submission and Examination | |
| Application for overtime Sponsorship | Primary Supervisor – Dean/Director – HDR Support team to process |
| Appointment of examiners | Primary Supervisor – Associate Dean (Research)/Director – HDR Support team to organise examination |
| Thesis submission | Candidate and Primary Supervisor |
| Thesis examination outcome | Associate Dean (Research)/Director – Examination Outcomes Committee for examination recommendations D and E – HDR Support team to process and contact candidate/Primary Supervisor |
| Lodging an appeal against a thesis result | Deputy Vice-Chancellor (Research) – HDR Support team to process and contact candidate/Primary Supervisor |
| Conferral of award | University Council |
| Course completion and Graduation | Student Progress and Graduation Office |