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Deferring, Suspending or Cancelling an International Student's Enrolment Procedure
1.
Purpose:
1.1. This document sets out the procedures for assessing, approving and recording the deferring, suspending or cancelling of an international student’s enrolment.
1.2. The University may defer or suspend a student’s enrolment where there are demonstrated compassionate or compelling circumstances, including, but not limited to:
1.2. The University may defer or suspend a student’s enrolment where there are demonstrated compassionate or compelling circumstances, including, but not limited to:
- misbehaviour by the student
- the student’s failure to pay an amount required to pay to undertake or continue the course as stated in the offer letter
- a breach of course progress or attendance requirements
2.
Scope:
This procedure applies to all international students, holding a student visa and who are enrolled at the University of Canberra or the University of Canberra College.
3.
Procedure:
3.1. Deferring a course
- An international student who wishes to defer their course must submit an application for ‘Leave from Study – Intermission for International Student Visa Holders’, located on the University website;
- Students will need to provide evidence which supports their claim of compassionate or compelling circumstances;
- The application will be assessed in accordance with the requirements specified under the National Code of Practice for Providers of Education and Training to Overseas Students 2018 (National Code 2018)
- Students are required to remain enrolled in their course until their application has been assessed and they have been notified of the outcome;
- Students will be notified the outcome of their application via their student email address
- Where a student is approved for intermission the University will notify the Department of Immigration and Border Protection by updating the Provider Registration International Student Management System (PRISMS); and place all relevant documentation on the student’s file.
- Students who are not eligible for intermission will have the option to discontinue their course and reapply for admission at a later date.
- An international student who has not met satisfactory academic progress requirements will be dealt with in accordance with the University’s:
- Academic Progress Procedure for Coursework Students; or
- Academic Progress Procedures for University of Canberra College ELICOS and Foundation programs; or
- Higher degrees by research progress and milestones policy and procedures.
- The International Student Fee Policy details the process in cases where a student has failed to pay an amount which was required to be paid to undertake or continue the course as stated in the offer letter
- The University will deal with allegations of misconduct in accordance with the University of Canberra Student Conduct Rules.
4.
Roles and Responsibilities:
The owner of this procedure is: Deputy Vice-Chancellor & Vice President, Academic
The contact for this procedure is: Director, Student Connect
The contact for this procedure is: Director, Student Connect
5.
Implementation and Reporting:
These procedures will be monitored by the Manager, International Compliance, and updated when directed by the governing legislation.
6.
Governing Policy and Legislation:
This procedure is governed by the:
7.
Supporting Information:
- Academic Progress Procedure for Coursework Students
- Higher Degree by Research (HDR) Progress and Milestones Policy
- International Student Fee Policy
- Student Grievance Resolution Policy
- University of Canberra Student Conduct Rules.
- Academic Progress Procedure for University of Canberra ELICOS and Foundation Programs
8.
Definitions:
Terms | Definitions |
Confirmation of Enrolment CoE | The CoE is a document, provided electronically, which is issued by the University to intending overseas students and must accompany their application for a student visa. The CoE confirms the overseas student’s eligibility to enrol in the particular course of the University. |
PRISMS | The Provider Registration and International Student Management System (PRISMS) is the system used to process information given to the Secretary of the Department of Education by registered providers. |