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Placement requirements

Placements in Faculty of Health and Faculty of Education may be part of your Year 1 Semester 1 program.

If this is the case then you need to comply with the placement requirements identified below. Before you apply for a course ensure you can meet all of the placement requirements.

  1. Find out your placement requirements in the table below, prior to submitting your application.
  2. Use the information below the table to find out how to meet each of these requirements.
  3. During enrolment commencing students will be asked to upload electronic copies of documents to the placement management system called InPlace. Please ensure to prepare your pre-placement requirement documents in PDF format. Files uploaded in other than PDF format on InPlace will not be accepted due to our industry partners' requirements.

InPlace Login

Pre-placement requirements

Discipline/UnitImmunisations TB screening NSW Health forms National criminal history check Working with vulnerable people First aid/
CPR
Manual handling Flu VaccinationCOVID-19 Vaccination
Clinical Psychologyyesyes 3 yes 1 - - 8

yes

Counselling 2 2 - yesyes - - 8

yes

Medical Scienceyesyes 3 yesyes - - 8

yes

Education    9   

yes

Exercise Physiology and Rehabilitationyesyes3yesyesyes
10
yes

yes

Medical Imagingyesyesyesyesyesyes 
yes
yes

yes

Medical Ultrasound

yes

yes

3

yes

6 Recommended 7 8

yes

Midwifery 4 yesyesyesyes Recommended
yes
8

yes

Nursingyesyes3yesyes Recommended
yes
yes

yes

Nutrition and Dieteticsyesyesyesyesyes - -
yes

yes

Occupational Therapyyesyesyesyesyes11 Recommended
yes
yes

yes

Optometry

yes

yes

3
yes

yes

yes

-
yes

yes

Pharmacyyesyes 3 yesyes Recommended -
yes

yes

Physiotherapyyesyesyesyesyes Recommended
yes
yes

yes

Speech Pathology
yes
yes
3
yes
6 Recommended -
yes

yes

Sport and Exercise Science

yes

yes
3yesyes

yes

10 8

yes

1AHPRA Provisional Registration Certificate required.

2Students undertaking their placement in a clinical setting (incl. within the ACT Government Health Directorate) must meet these requirements.

3Students undertaking their placement in NSW Health facilities will be required to complete the NSW Health Forms. Please see 'NSW Health Forms' section below for details. Students will be advised during their course if they are required to undertake placement with NSW Health. For Nursing students, they should complete NSW Health Code of Conduct Agreement and Appendix 6 at the beginning of their course, but complete the Appendix 7 after being allocated to a NSW Health facility.

4In addition to completing the required immunisations listed below, Midwifery students must also provide serology results for Hepatitis C and HIV obtained in the last 12 months.

5These Internship Units are available to the following courses: Health Sciences, Human Nutrition, Psychology and Public Health.

6WWVP or equivalent check relevant to the state/territory of their placement

7Mandatory for students who will be attending an ACT Health facility. Otherwise, the online module on the Manual Handling Canvas site is recommended.

8Mandatory if the placement site requires flu vaccination. Note that flu vaccination is mandatory for all NSW Health placements.

9Education students must obtain both WWVP and NSW Working with Children Check (WWCC).

10Manual handling is required for clinical placements. However, students will be informed by the Clinical Placement Convenor when to complete this.

11Occupational Therapy students also need to apply for an NDIS Worker Screening Check when applying for WWVP registration. Please refer to the WWVP information section below for further information.

Background

To ensure commitment to health and safety of all clients in health care settings, all students studying health courses with clinical placements will be required to undertake a number of immunisations. You have a "duty of care" to ensure you minimise the risk to yourself and your clients of acquiring a vaccine preventable disease. For this reason, you are required to undergo the vaccinations prior to attending clinical placement.

Compliance for immunisations is mandatory. Failure to comply with immunisation requirements may delay the completion of your course.

This information should be compiled in a Vaccination Record Card for Health Care Workers/Students. 

Additional notes:

  • A full course of immunisations can take several months to complete and you should advise your GP well in advance prior to commencing clinical placement. It is a requirement that you have commenced all immunisations
  • Many courses involve clinical placements within the first semester of commencement, the Hepatitis B vaccine should be commenced early to ensure full immunisation status prior to clinical placement.
  • It is the your responsibility to ensure that the requirements for immunisation have been met.

Required Immunisations:

  1. Diphtheria/Tetanus/Pertussis (dTpa - Adult dose only): Must be this particular immunisation rather than ADT (Adult Diphtheria/Tetanus) and must have been received within the last 10 years to be valid.
  2. Hepatitis B:
    • evidence of Age-appropriate course (3 doses as an adult, or refer to the Hep B information sheet) AND blood test (serology) following the immunisations to confirm immunity; OR
    • blood test (serology) AND a written statement (NSW Health Appendix 9: Hepatitis B Vaccination Declaration)* to confirm immunity If you have been immunised previously but cannot obtain immunisation records after all means have been exhausted (e.g. MyGov account (Medicare, eHealth Record), local Council/Health District/Public Health Unit or GP). You must state on the statement that you have tried to contact My Gov account, ACT Health/NSW Health, etc.

    *Hepatitis B Vaccination Declaration (NSW Health Appendix 9) must be completed by a doctor, paramedic, registered nurse (RN) or enrolled nurse (EN), who has training on the policy directive, interpretation of immunological test results and vaccination schedules.

  3. Measles/Mumps/Rubella (MMR): 2 doses OR serology to confirm immunity (For Rubella serology outcome, if the immunity level transcribed onto a Vaccination Record Card is 40 IU/ml or lower, a copy of the Rubella serology report also needs to be provided.)
  4. Varicella: 2 doses OR serology to confirm immunity OR evidence of 1 dose if vaccinated before 14 years of age
  5. For Midwifery students: Hepatitis C and HIV serology obtained in the last 12 months
  6. Influenza
    • An annual influenza vaccination is required for placements taking place between 1 June and 30 September each year. This is a mandatory requirement for disciplines indicated so in the pre-placement requirements table above. For other disciplines, this is still a mandatory requirement for NSW Health placement and for any other sites which require it. You will need to carry your evidence of influenza vaccination (i.e. immunisation summary) during your placement. Please note pictures of receipts for the flu vaccine or pictures of vials of flu vaccine do not constitute that it has actually been administered.
    • Strains in the flu vaccine are updated each year, therefore you must ask whether you are receiving this year's version of flu vaccine prior to having it administered. Usually, a new flu vaccine for the year is available from about mid-April.
    • Students who have had the Northern Hemisphere flu vaccination administered prior to coming to Australia to commence study will be required to have the current Southern Hemisphere version of the flu vaccine. This is a NSW Health advice.
  7. COVID-19: It is mandatory that students receive COVID-19 vaccination before they commence placement. Health students are prioritised when booking for COVID-19 vaccination over the phone (e.g. If you are in ACT, ring 02 5124 7700).
    • Placement providers only accept vaccines that are provisionally approved by the Therapeutic Goods Administration (TGA) or recognised for the purpose of travel to Australia by TGA. The list of provisionally approved or recognised vaccinations can be found on the TGA website.
    • Acceptable evidence of COVID-19 vaccination: Under the Public Order, acceptable evidence means evidence from the Australian Register (AIR). This can be in the form of an online immunisation history statement or digital certificate, showing actual vaccination dates of all vaccines received. Please visit the Services Australia website which explains the process. If you cannot get a proof online, ring AIR on 1800 653 809 asking for a hard copy statement to be sent to you. This may take about 14 days.
    • Alternative documentation should be taken to a GP for assessment and entered into the  AIR. This only applies to TGA approved vaccines. The AIR certificate would then need to be uploaded on InPlace for verification.
    • Students with permanent or temporary contraindications to all approved vaccines can have their medical practitioner complete and sign an immunisation medical exemption form. This form and further information about the process can be found on the ACT Health COVID-19 website (see note below) and the NSW Health COVID-19 website. Completed form and/or a letter from the authorised personnel must be uploaded on InPlace.
  • Note on the ACT Health COVID-19 Vaccine Contraindication or Temporary Exemption Form: Sections A and B of the form can only be completed by the following:
    * General practice registrar on an approved 3GA training placement
    * Paediatrician
    * Public health physician
    * Infectious disease physician
    * Clinical immunologist
    * General Practitioner who meets certain criteria:
    - Vocationally registered; OR
    - A fellow of the Royal Australian College of General Practitioners (RACGP); OR
    - A fellow of the Australian College of Rural and Remote Medicine (ACRRM).

Additional Immunisations:

Some placement providers may require additional immunisations such as Poliomyelitis and Hepatitis A. Placement team will contact students if this applies to them.

Recommended Immunisations:

  • Annual Influenza - see information under the 'Required Immunisations' section above

Recommended Reading:

Why should I vaccinate? (475.2 KB PDF File)

How to Complete a Vaccination Record Card (Example) ( PDF File)

Hepatitis B Information Sheet (395.2 KB PDF File)

Hepatitis B Vaccination Declaration (see above Hepatitis B section for who can complete the form) (125.2 KB PDF File)

Conscientious Objection Student Guidelines (245.5 KB PDF File)

We recommend using the UC Medical and Counselling Centre, as they are familiar with the immunisation requirements of students, can bulk bill and offer vaccination programs at low cost to students.

UC Medical and Counselling Centre Book Vaccination Appointment Online

Vaccine Non-responder, Contraindication and Infection Positive

If you are a vaccine non-responder, have a medical contraindication to the administration of a vaccine, or infection positive, please complete the following two forms, combine them along with any other relevant documents into one pdf file and upload it on InPlace under the relevant item (e.g. dTpa, HepB, MMR, Varicella, etc.).

ACT Health Vaccine Non-Responders and Contraindication - Form 4 ( PDF File)

Consent for the Release of Immunisation Records (202.7 KB PDF File)

Information Sheet - Hepatitis B Non-Responders (369.8 KB PDF File)

Students are required to undergo TB screening three months prior to their first clinical placement.

In ACT, you are required to have screening with either TB Quantiferon or Tuberculin Skin Test (TST). If you have the TB Quantiferon Blood Test you will also need to complete a risk assessment: ACT Health Form 3. This is in addition to, and not to be confused with, the NSW Health Appendix 7.

TB Quantiferon Blood Test

The TB Quantiferon blood test is becoming the preferred primary screening test for TB. TB Quantiferon blood test must be assessed by an accredited laboratory. The test can be taken/requested by UC Medical & Counselling at Bruce Campus or another medical provider. Some medical providers cannot do the collection and will need to refer students directly to the pathology service. Check at the time of booking your appointment. Please note, the results may take 10 days to be provided to you.

Tuberculin Skin Test (TST)

The TST will typically be considered if it has been done in Australia in the last 12 months and the result indicates that you were cleared for active TB.

The TST must have been or will need to be undertaken by an accredited Australian Chest Clinic. In the ACT, this is the Department of Respiratory and Sleep Medicine (DRSM) at The Canberra Hospital (DRSM – Ph 6207 9977). You must ring DRSM in advance to make an appointment for your TST. Their opening hours for testing are: 8:30am – 5:00pm Monday, Tuesday, Thursday & Friday.

For other states, please view the list of accredited Australian Chest Clinics. If you reside in NSW region (e.g. Queanbeyan, Yass, Cooma, Goulburn, etc.), your TB review will be done through an accredited Chest Clinic in NSW, not the Canberra Hospital.

Please note: A Tuberculin Skin Test cannot be performed within 4 weeks of Measles Mumps Rubella (MMR), Varicella or COVID-19 vaccination. Please attend TB screening prior to MMR, Varicella and COVID-19 vaccination where possible OR attend TB screening 4 weeks after your 2nd MMR/Varicella/COVID-19 vaccination.

Record of Screening

If you have the TB Quantiferon Blood Test, you must complete the ACT Health Form 3 and upload to InPlace with your TB screening results.

Prior to screening:

  • If you answered “Yes” to any items in Parts 1a-c of the ACT Health Form 3 should consider going direct to the Department of Respiratory and Sleep Medicine (DRSM) for assessment.
  • If you have a positive or equivocal TB Quantiferon result you are required to be reviewed and cleared by staff at the DRSM.
  • If you have lived in or travelled to countries with high incidence of TB immediately prior to, or after your TB screening, you may need a further review (see Part 2b of the ACT Health Form 3).

Please note: If you have the Tuberculin Skin Test (TST) you will not need to complete the ACT Health Form 3.

Costs

If you are reviewed at the Department of Respiratory and Sleep Medicine (DRSM), you will attract a fee that cannot be claimed against Medicare or a Health fund.

The TB Quantiferon test is not covered by Medicare or Health Care cards unless you are immunosuppressed or immunocompromised and will attract a fee for the test. Pathology Collection Centres may also charge individual collection fees.

NSW Health has an obligation to ensure the safety of patients as well as students undertaking placements in its facilities. Most students will attend a placement within NSW during their course and therefore you must comply with NSW Health policy. Because of this, there are some additional NSW specific forms to be completed.

Required Forms:

The NSW Health policy document titled Occupational Assessment, Screening and Vaccination Against Specified Infectious Diseases can be viewed on the NSW Health website.

Prior to commencing clinical placements, you are required to provide a National Criminal History Check (NCHC) from one of the following providers:

  • The National Crime Check (NCC) website. UC accepts NCHCs from this accredited provider as it is accepted by our industry partners and has faster processing time (24-48 hours) with a competitive cost.
    • NCC provides an online document, which is valid for the duration set down by the organisation requesting the check.
    • You must be residing in Australia to be able to apply for an NCHC through NCC. If you are applying from outside Australia, you will need to apply through the Australian Federal Police (AFP).
    • You are required to upload the PDF certificate supplied by the NCC website to InPlace.
    • Please note that you do not need to upload a certified copy to InPlace as staff will follow the link on the certificate to confirm details.
    • Please do keep the email you receive from NCC with a PDF certificate attached, because NCC purges the online information after three months of the check. You may need to present this email along with the certificate to your site supervisor for your placement.
  • You can still apply for an NCHC issued by the Australian Federal Police (AFP) through their website. Also, if you are applying for an NCHC from outside Australia, you can only apply through AFP. When applying through the AFP the NCHC is called a National Police Check (NPC):
    • Use code number 37
    • Follow this step by step guide: How to complete a National Police Check Application (802.9 KB PDF File)
    • This provider takes longer to process applications (2 – 8 weeks) and is more expensive, however, if you need this format for work or another reason unrelated to placements this may be the better option for you.
    • Please upload a CERTIFIED 'True Copy' of your NCHC into InPlace - UC staff in Student Central are able to certify a copy if you bring in your original NPC, a photocopy and your student ID card in for certification.

*NOTE for ALL Students:

The NCHC should be less than three months old at the time of upload to InPlace. Both the NCC and NPC will be valid for three years from the date stated on the certificate. It must be renewed every three years until the completion of your course.

Some placement providers within ACT and other states (especially, QLD, VIC and NT) may ask you to submit a more recent NCHC in accordance with their policies. You will receive further instruction if this is required.

You MUST notify the Placement Office if your criminal record status changes during the course of your study. You will need to provide a new NCHC. If you are concerned this may impact on your placement, you are encouraged to seek guidance from either InclusionUC or your Course/Unit convener.

Disclosable Court Outcomes:

Students who have disclosable court outcomes listed on their NCHC must complete the following forms:

International Students:

International students must provide a Statutory Declaration (30.0 KB MS Word Document) OR Home Country Police Check in addition to the NCHC.

For students with Disclosable Court Outcomes, please complete the forms above under Disclosable Court Outcomes.

Certification of Documents

UC staff in Student Central are able to certify a copy if you bring in your original NCHC, a photocopy and your student ID card. Contacts within the ACT, including approved JP's and further information for the certification of documents can be found here.

* You are considered a 'volunteer' for the purpose of this registration, therefore there is no cost to students.

The introduction of the Working with Vulnerable People (Background Checking) Act 2011 (the ACT) requires all students undertaking a clinical placement who may come in contact with 'vulnerable persons' in the ACT to undertake WWVP registration.

When attending a placement in the ACT you may be required to present your WWVP Registration Card. If you are unable to present your card, you may be asked to leave placement.

Apply for WWVP Online

If you need to renew your WWVP during your studies, it is very important to apply before the expiry date of your current WWVP registration. If you do not renew before the expiry date, you will have to apply for a brand new card which may affect your placement.

If you do apply to renew your registration before the expiry date, your current WWVP registration will be extended by 3 months to cover the processing time of the application.

Apply to RENEW your WWVP Online

NDIS Worker Screening Check

Access Canberra website (https://www.accesscanberra.act.gov.au/s/article/working-with-vulnerable-people-wwvp-registration-tab-national-disability-insurance-scheme) has information on how to apply for NDIS Worker Screening Check. In a nutshell, during the transitional arrangements, people holding a WWVP general registration do not need to apply to engage in NDIS activities in the ACT until they are due to renew their WWVP registration. People who do not hold a WWVP general registration can apply for WWVP and NDIS Worker Screening Check at the same.

If you are required to apply for a NSW Working with Children Check (WWCC), please visit the website of Service NSW for online application form and instructions.

You are required to have a current First Aid Certificate (previously known as Senior First Aid Certificate), obtained at your own cost from an accredited body (RTO approved) for specific courses. These certificates are required to be maintained for the duration of your course.

Validity: First Aid Certificates are valid for 3 years, whilst the CPR component is valid for 12 months only.

  • You must upload a copy of the First Aid and/or CPR certificate to InPlace
  • Bachelor of Nursing students who practice as Enrolled Nurses and undertake mandatory annual training for First Aid/CPR can provide this evidence in replacement of the First Aid/CPR Certificate.

Commencing students must complete this requirement before beginning their first placement.

* Many courses involve clinical placements within the first semester of commencement and First Aid Certificates should be commenced early to ensure completion prior to clinical placement.

Manual Handling training is essential to ensure that students are familiar with equipment and manual handling practices, can safely practice manual handling techniques and comply with the Work Health and Safety Act 2011.

Manual Handling face to face training is required for students enrolled in the following courses:

  • Exercise Physiology and Rehabilitation
  • Medical Imaging
  • Midwifery
  • Nursing
  • Occupational Therapy
  • Physiotherapy
  • Sports and Exercise Science

This training will need to be completed annually to ensure your skills remain current. Please go to the FoH Manual Handling Canvas site for further information and to book a training session.

When you are allocated to a placement in an ACT Health facility, an email will be sent to your student email by the ACT Health Clinical Placement Office requesting you to complete e-Learning. This email will also contain your username and password. Even if you are sure you have completed all your e-Learning modules, we highly recommend you log into Student Placements Online (SPO) to confirm completion before each placement.

Please note that due to data compatibility, you need to use a desktop or a laptop computer to complete your elearning. You will not be able to log into the elearning site on a mobile phone or a tablet.

You are required to complete the following mandatory e-Learning modules once every 3 years:
  • Manual Handling Awareness
  • Infection Prevention and Control, Occupational Medicine and Waste Management
  • Fire and Emergency
  • Child Protection Level 1
  • Hand Hygiene Australia Online Module – upload a copy of your certificate to your SPO record

In addition, an Aseptic Technique e-Learning module will need to be completed by students in the following courses: Nursing, Midwifery and Pathology.

You are also required to complete and upload a Student and Trainee Placement Acknowledgement Form each year.

After completing each e-Learning modules, it is recommended that you run a report on SPO and keep it for your reference in case your results do not register.

For all e-Learning enquiries, please contact the ACT Health Clinical Placement Office:

Phone: (02) 6174 5887

Email: cpo@act.gov.au

If completing a placement with NSW Health, you will need to meet the following requirements:

NOTE regarding COVID-19 vaccination:

  1. 1st dose of COVID-19 vaccination or the completed and signed Contraindication Form is required from 30 September 2021; and two doses of COVID-19 vaccination (full vaccination against COVID-19) or the completed and signed Contraindication Form is required from 30 November 2021.
  2. Evidence of vaccination:
    • Students need to submit evidence of vaccinations that have been provisionally approved by the Therapeutic Goods Administration (TGA). The list of provisionally approved vaccinations can be found on the TGA website.
    • Under the Public Order, acceptable evidence means evidence from the Australian Immunisation Register (AIR). This can be in the form of an online immunisation history statement or digital certificate.
    • Alternative documentation should be taken to a GP for assessment and entered into the AIR. This only applies to TGA approved vaccines. The AIR certificate would then be submitted for assessment.
    • Students with permanent or temporary contraindications to all approved vaccines can have their medical practitioner complete and sign the Contraindication Form.

If you are completing a NSW Health placement, your compliance documents will need to be verified by NSW Health prior to your placement. The Placement team will send relevant documentation to NSW Health for you to be verified in time for your placement.

Some useful links to the NSW Health web information:

e-Learning

If you are allocated to a NSW Health facility, you are required to complete the mandatory e-Learning modules on the NSW Health Learning Management System called "My Health Learning". You will receive an email with a StaffLink ID 13 days before your placement which you can use to log into My Health Learning to complete the e-Learning. You must complete the mandatory e-Learning modules prior to the commencement of your placement.

Nursing and Midwifery students are also able to complete the module titled "Overview of the eMR for Nursing and Midwifery Students".

Log into My Health Learning and ensure to check that you have completed all modules each time you are allocated to a NSW Health placement as some modules have an expiry and new modules may be added for completion from time to time.

Login to My Health Learning

If you are having trouble logging into My Health Learning AFTER you have received the automated email with your StaffLink ID and password, please contact the State-Wide Service Desk on 1300 28 55 33.

For other questions, please contact EHNSW-NSWHealthStudentOnlineAccounts@health.nsw.gov.au

Resources for Students including How to reset password and meaning of error messages are available on the HETI website.

If completing a placement in NT Health, you will need to meet the following requirements:

To help you understand what privacy requirements are for you as a student in the NT, please read the Privacy Policy.

Detailed information on pre-placement requirements for NT placement is available here.

If completing a placement with QLD Health, you will need to meet the following requirements:

  • Vaccinations
    • dTpa
    • MMR
    • Hepatitis B
    • Varicella
    • COVID-19 (full vaccination required for impacted areas within QLD, non-vaccination due to contraindication not allowed)
    • Other possible required vaccination – depending on location or if you are working with high risk groups
      • Hepatitis A
      • Tuberculosis
      • Japanese Encephalitis
  • First Aid
  • CPR
  • Apply for Blue Card (working with children/young people)
  • Work Health and Safety – iLearn@QHealth Learning Management System – students must complete the following 4 mandatory online courses:
    • Work Health and Safety Induction
    • First-Response Evacuation Instructions
    • Occupational Violence Prevention Fundamentals
    • Prevention and Management of Musculoskeletal Disorders (MSD)

To help you understand your conditions of working as a student on placement in QLD, please read the following information:

Detailed information on pre-placements for QLD placement is available here.