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Academic Progress (for Undergraduate Courses and Coursework Postgraduate Programs) Policy
1. Purpose:
  1. The academic progress policy aims to ensure that the University will:
    1. identify students who are experiencing difficulties in their studies and not maintaining satisfactory academic progress and are at risk of exclusion;
    2. provide timely and constructive feedback to students at risk of exclusion enabling them to take action to improve their academic performance; and
    3. exclude from further study in their course those students whose performance continues to be below the standard considered appropriate by the University.
2. Scope:
  1. The policy applies to the academic progress of students of the University of Canberra who are enrolled in coursework programs at undergraduate and postgraduate level, whether the course of study is delivered onshore, offshore, or flexibly through other means. 
  2. Policy on academic progress in relation to postgraduate research courses is set out in the Progress of Higher Degree by Research Candidates Policy. 
  3. Instances of unethical behaviour and student conduct matters are not covered by this policy and should be dealt with under the Student Conduct Rules.
  4. International students on student visas are subject to specific conditions. In particular, they are required to complete their course of study within the expected duration as specified on their confirmation of enrolment (CoE). The policy should be read and applied in a manner that assists students meet the conditions of their visa.
3. Principles:
  1. The University expects all students to be committed to their learning, which includes taking responsibility for their own academic progress. 
  2. A student’s academic performance will be assessed against the progression criteria at the end of the academic year. (An academic year is the annual progression review period for the purposes of this policy.)
  3. Conditions will be imposed on a student who has been assessed as not making satisfactory academic progress.
  4. Failure to comply with the imposed conditions may result in exclusion. 
  5. A student placed on conditions must be offered appropriate learning support. 
  6. Academic conditions, when applied to a student enrolled in a combined course, will apply equally to both components of the course. 
  7. Student academic performance may also be assessed at other times. In such situations the University may impose conditions. Examples of when this would be appropriate are:
    • to take into account late grades that had not been finalised; and
    • to take into account teaching periods that straddle an academic year. 
  8. Students who fail a unit are identified as at risk of not achieving satisfactory academic progress at the end of each teaching period following examination and results processing. In accordance with the University’s responsibility to all students and the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code 2007) under the Educational Services for Overseas Students Act 2000, an intervention strategy will be activated for all such students. (See the Student Support and Early Intervention Policy
  9. At each stage of the process there is provision for review of any decisions taken.

Progression criteria
  1. Students will be deemed as not making satisfactory academic progress if they:
    1. fail more than 50 per cent of the total credit point value of the units in which they are enrolled in the annual progression review period; and /or
    2. fail the same unit, or equivalent unit, for a second time; and /or
    3. fail to follow either the approved Course Requirements or an approved course variation.
Conditions for students not making satisfactory academic progress
  1. A student who is identified under Progression Criterion (3.10.1) will be placed on probation for the following enrolled teaching period with the condition that they must not fail more than 50 per cent of their enrolled credit points.
  2. A student who is identified under Progression criterion (3.10.2) will be placed on a condition that they must not fail the same unit, or an equivalent unit, for a third time at any time in their enrollment in that course.
  3. A student who is identified under Progression criterion (3.10.3) will be placed on a condition for the duration of their course that they must follow either the approved Course Requirements or a written course variation provided by the course convener. 
  4. A student who is identified under multiple criteria outlined in the Progression criterion (listed above) will be placed on multiple conditions as appropriate. 
  5. Failure to meet conditions will result in the academic progress of the student being deemed unsatisfactory and the student will be excluded from the course of study. 
  6. The period of exclusion will normally be one academic year. Once the period of exclusion from a course has elapsed a student may seek readmission to that course using the standard application procedures. During the period of exclusion a student may seek admission to a different course of study, except in the case where a student has already been on a prior exclusion. In this case the student is excluded from all courses of the University for a period of one year. 
  7. A student readmitted to the University or admitted to a new course will be placed on conditions as appropriate. 
  8. A student excluded from a course may graduate with a lower level award if they have met the requirements for that award, where such an award exists.

Review and appeals
  1. Exceptional circumstances which may have impacted on a student’s ability to achieve satisfactory progress will be given due consideration. 
  2. Late withdrawals without penalty may be granted to students who encounter unavoidable and unexpected extenuating circumstances that impede their successful completion of a unit where the circumstances occur or are exacerbated after the deadline to withdraw from a unit without failure. The Fees Officer (or delegate) in accordance with the Higher Education Support Act (HESA) guidelines makes decisions on late withdrawal from units without penalty. 
  3. A student’s academic progress will be reassessed against the progression criteria if any grades are changed as outlined in section 'Review and appeals clause 3.20' above or as a result of a student grievance in relation to a unit result. 
  4. A student who has failed to meet the conditions of continuation and who is advised that they are to be excluded from the course will be given an opportunity to appeal their exclusion by providing a Statement of Reasons as to why they should be permitted to continue with their course of study to the appropriate review authority.
  5. A student who does not provide a Statement of Reasons by the required date will be automatically excluded from the course. 
  6. A Statement of Reasons will be referred to the appropriate review authority[1] for a decision on whether to allow the student to continue in the course. 
  7. A student who provides a Statement of Reasons will be notified of the final decision in relation to their academic standing. 
  8. Any subsequent appeals must be made in accordance with the Student Grievance Resolution Policy
  9. A student who is excluded from their course of study must be provided with information about the University’s appeal procedures (Student Grievance Resolution Policy). International students must be advised in writing that they have 20 working days in which to submit an appeal under the Student Grievance Resolution Policy before the University is obliged under the National Code to report their excluded status. 
  10. Where an international student has chosen not to access the appeals process within the 20 working day period, withdraws from the process or the appeal process is completed and confirms the decision to exclude, the University as soon as practicable will notify the relevant Australian Government department through PRISMS (Provider Registration and International Students Management System) of the student’s status.

[1] Academic Board has appointed a committee comprising the Associate Dean (Education) of the relevant faculty and the course convener as an appropriate review authority for the purposes of this policy.
4. Responsibilities:
  1. Responsibilities for implementing this policy are set out in Academic Progress Procedures for Undergraduate Courses and Coursework Postgraduate Programs.
5. Legislation:
This policy is governed by the Academic Progress Statute 2015 and the Academic Progress Rules 2009
7. Definitions:
Terms Definitions
Annual progression review period Student progress will be assessed at the end of an academic year. The review period includes any teaching period in which a student has enrolled in units and received a final grade during that period (January to December).
Appropriate review authority Appropriate review authorities as defined in section 4 of the Academic Progress Statute 1995 are Academic Board, the Faculty Boards, and a committee or committees appointed by resolution of Academic Board. Academic Board has appointed a committee comprising the Associate Dean (Education) of the relevant faculty and the course convener as an appropriate review authority for the purposes of this policy.
Conditions Conditions in relation to academic progress mean the criteria that a student must meet, or not breach, to be eligible to continue with their course of study.
Exclusion Exclusion is the termination by the University of a student's enrolment, either in a course or from the University, for a specified period, usually one year.
Probation Probation is a status assigned to a student who does not make satisfactory academic progress in accordance with the progression criteria approved by Academic Board. Probation students are placed on conditions of study. Students who satisfy their conditions of study are considered no longer on probation. Students who fail to satisfy these conditions of study are identified for exclusion.
Teaching period A semester or a term. For the purpose of this policy, the summer teaching period is considered with semester one.
8. Notes:
This policy is a revision of the Academic Progress Policy for Undergraduate Courses and Coursework Postgraduate Programs approved by Academic Board in January 2005 (last updated 2007). The revision brings the policy into line with the new academic calendar from 2010 and addresses gaps and inconsistencies in the previous policy.