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International Student Transfer Assessment Procedure
1. Purpose:
  1. This procedures sets out the process for administering requests from international students holding a student visa seeking transfer between registered providers in accordance with the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code) under the terms of the Education Services for Overseas Students (ESOS) Act 2000.
2. Scope:
  1. This document applies to international students holding a student visa seeking to transfer from or to the University of Canberra, the University of Canberra College (UCC), or the University of Canberra English Language Centre (UCELI) prior to completing the first six months of their principal course of study.

    Note: International students who are not eligible for direct admission to a University of Canberra award course are made a packaged offer to undertake study at UCELI or UCC first as a pathway into an award course. In these cases, it is the University of Canberra award course which is the principal course of study.Where an international student does not intend to continue on to a University of Canberra course and has not been made a packaged offer, then it is the UCELI or UCC course which constitutes the principal course of study. 
3. Procedure:
  1. Processing transfer requests
    1. The University will assess and reply to a student’s request to transfer within 10 working days, subject to all relevant supporting documentation and evidence being submitted with the request.
    2. A letter of release will be approved by:
      1. the UC Principal Executive Officer (PEO) or nominated delegate in accordance with CRICOS Registration guidelines in the National Code, for a University of Canberra award course;
      2. the University of Canberra College PEO or nominated delegate in accordance with CRICOS Registration guidelines, for University of Canberra English Language Institute programs.
    3. All requests for transfer and associated documentation, a record of the assessment of the request and the decision will be kept on individual student files.
    4. Students seeking to transfer within the first six months must:
      1. complete the  Release Letter Request Form with all supporting documents as required; and
      2. submit the form and attachments via email to International.Student@canberra.edu.au or in person to the International Student Support Service located in the Student Centre.
4. Implementation and Reporting:
  1. Reporting
    1. The policy and procedures will be monitored by the Manager, International Compliance and updated when directed by the governing legislation.
5. Governing Policy and Legislation:
  1. Approval
    1. This policy has been approved by Academic Board in accordance with relevant delegated authority.
    2. The procedures have been approved by the University Education Committee in accordance with relevant delegated authority. 
  2. Owner
    1. The policy and procedures owner is the Vice-President (Operations).
6. Supporting Information:
  1. Governing legislation
    1. This document is governed by the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code) under the Education Services for Overseas Students (ESOS) Act 2000.
  2. Policy
    1. International Student Transfer Assessment Policy
  3. Related documents
    1. Documents related to this policy are:
    • Education Services for Overseas Students (ESOS) Act 2000
    • National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007
    • International Student Fees Policy
    • Student Grievance Resolution Policy
    • Welfare Arrangements for Under 18 International Students Policy and Procedures
7. Definitions:
Terms Definitions
Student visa The student visa is an authorisation permitting people who are not Australian citizens or permanent residents to come to Australia for the primary purpose of studying in Australia as defined by the Migration Act 1958. (definition from the National Code)
Principal course of study The principal course of study refers to the main course of study to be undertaken by an overseas student where a student visa has been issued for multiple courses of study. The principal course of study would normally be the final course of study where the overseas student arrives in Australia with a student visa that covers multiple courses. (definition from the National Code)