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Deferring, Suspending or Cancelling an International Student's Enrolment Policy
1. Purpose:
  1. This policy statement sets out the principles associated with deferring, suspending or cancelling an international student’s enrolment.
2. Scope:
  1. This policy applies to international students as defined by the Education Services for Overseas Students (ESOS) Act and the National Code 2007 who are enrolled at the University of Canberra or the University of Canberra College including the University of Canberra English Language Institute (UCELI).

    Note on terminology: In the National Code and hence for this policy, “deferring” refers to temporary suspension of studies after a course has commenced. Generally at the University of Canberra, the term is used to mean delay in commencing a course following a letter of offer. 
3. Principles:
  1. International students can apply for a leave of absence (intermission) to suspend their course on the grounds of compassionate or compelling circumstances such as: 
    1. serious illness where a medical certificate states that the student was unable to attend classes while the student remains in Australia;
    2. bereavement of close family members such as parents or grandparents (a death certificate must be provided);
    3. serious illness, accident or family incident which requires the student to return home;
    4. major political upheaval or natural disaster in their home country requiring emergency travel which has impacted on the student’s studies; or
    5. the University’s inability to provide a core unit in the student’s course, which must be completed in a given teaching period and for which no alternative is available, in that teaching period.
  2. The University can suspend or cancel an international student’s enrolment under the following circumstances:
    1. The student has not achieved satisfactory progress in accordance with the University’s Academic Progress (for Undergraduate Courses and Coursework Postgraduate Programs) Policy,  UCELI Student Academic Progress Requirements set out in University of Canberra English Language Institute ELICOS Student Management Policies or Higher Degree by Research (HDR) Progress and Milestones Policy.
    2. The student has been found to be in breach of the following policies, rules or legislation:
4. Responsibilities:
This policy has been approved by Academic Board in accordance with relevant delegated authority.

The contact is the Director of Student Administration.
5. Legislation:
This policy is governed by the Education Services for Overseas Students (ESOS) Act and the National Code 2007.

Related Documents
Documents related to this policy are:
6. Definitions:
Terms Definitions
Confirmation of Enrolment CoE The CoE is a document, provided electronically, which is issued by the University to intending overseas students and must accompany their application for a student visa. The CoE confirms the overseas student’s eligibility to enrol in the particular course of the University.
PRISMS The Provider Registration and International Student Management System (PRISMS) is the system used to process information given to the Secretary of the Department of Education by registered providers.