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International Student Transfer Assessment Policy
1. Purpose:
  1. This policy sets out requirements for administering requests from international students holding a student visa seeking transfer between registered providers in accordance with the National Code of Practice for Registration Authorities and Providers of Education and Training to Overseas Students 2007 (the National Code) under the terms of the Education Services for Overseas Students (ESOS) Act 2000.
2. Scope:
  1. This policy applies to international students holding a student visa seeking to transfer from or to the University of Canberra, the University of Canberra College (UCC), or the University of Canberra English Language Centre (UCELI) prior to completing the first six months of their principal course of study.

    Note: International students who are not eligible for direct admission to a University of Canberra award course are made a packaged offer to undertake study at UCELI or UCC first as a pathway into an award course. In these cases, it is the University of Canberra award course which is the principal course of study.Where an international student does not intend to continue on to a University of Canberra course and has not been made a packaged offer, then it is the UCELI or UCC course which constitutes the principal course of study. 
3. Principles:
  1. Students seeking to transfer from the University
    1. The University of Canberra will provide a letter of release to an international student seeking to transfer from the University or UCC to another registered Streamlined Visa Processing (SVP) provider prior to the completion of the first six months of their principal course at the University of Canberra or UCC, in accordance with the National Code.
    2. Where the circumstances for a transfer pursuant to the National Code have been met, the student will be required to provide a letter of offer from another registered Streamlined Visa Processing (SVP) provider for an SVP eligible course in a current teaching period which includes the following:
      1. provision for continuous enrolment - there must be no gap or a short gap between the time of discontinuation from the University of Canberra and commencement at the other provider;
      2. confirmation that the start date for the course at the other registered provider has not passed or the student has been issued with an approval for a late commencement by the provider; and
      3. where the student is under 18 and not under the care of a parent or suitable nominated relative, specific advice that the provider accepts responsibility for approving the student’s accommodation, support and general welfare arrangements.
    3. In addition, the student must not have any outstanding tuition or other fees owing to the University of Canberra.
    4. Where the student is under 18 and under the care of a parent or legal guardian, a written letter of support from the parent or guardian must also be provided to the University. 
    5. The University will grant a student’s request to transfer to another registered provider’s course prior to the student completing six months of his or her principal course of study, on receipt of a written letter of offer from another SVP provider, where:
      1. The course in which the student is enrolled has ceased to be registered and the University is unable to provide an alternative comparable course.
      2. There are compelling and/or exceptional circumstances which necessitate such transfer (sufficient documentary evidence must be provided).
      3. The University has a sanction imposed on its registration by the Australian Government or state or territory government that prevents the student from continuing his or her principal course.
    6. The University will refuse a request to transfer before completion of the first six months of the student’s principal course where:  
      1. There is not a valid letter of offer from another SVP provider for an SVP eligible course in a current teaching period.
      2. An under 18 student has not supplied evidence of parent/legal guardian support for the transfer and written confirmation that the new provider will accept responsibility for approving accommodation, support and general welfare arrangements.
      3. The transfer may be considered detrimental to the student.
    7. Any decision to refuse a request to transfer to another provider will be provided in writing with an explanation of the reason for the decision and advice that the student can appeal the decision under the University’s Student Grievance Resolution Policy.
    8. Fee refunds will be applied in accordance with the University of Canberra International Student Fee Policy.
  2. Students seeking to transfer to the University 
    1. Except in circumstances prescribed by the National Code, the University will not knowingly admit an international student seeking to transfer from another registered provider prior to the student completing six months of their principal course of study.
5. Definitions:
Terms Definitions
Student visa The student visa is an authorisation permitting people who are not Australian citizens or permanent residents to come to Australia for the primary purpose of studying in Australia as defined by the Migration Act 1958. (definition from the National Code)
Principal course of study The principal course of study refers to the main course of study to be undertaken by an overseas student where a student visa has been issued for multiple courses of study. The principal course of study would normally be the final course of study where the overseas student arrives in Australia with a student visa that covers multiple courses. (definition from the National Code)