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 1. What is the University of Canberra Research Repository?

The University of Canberra Research Repository is an open access digital repository hosted by the UC Library containing research outputs of University of Canberra staff and postgraduate students from 2002  onwards.
The purpose of the Repository is to preserve and make accessible the research output of the University to local, national and international communities. This will maximise impact for individual researchers and highlight the overall research profile of the University.
The Repository will include bibliographic details (metadata) such as author, title, publication date, abstract and keywords about material included and, where copyright permissions allow, full text of items will also be available of material that can be digitised for viewing and download.

The University of Canberra Research Repository is an open access repository, publicly available and searchable via the Internet.

2. How do I get my work into the University of Canberra Research Repository?

There are 2 ways items are added to the UC Research Repository:

  • All metadata for work reported to the Research Services Office for HERDC is automatically loaded into the Repository Research Collection. The metadata is made live and items that are open access will have the full text added or linked by Repository staff. Researchers are encouraged to send the authors' final manuscript for these items to the Repository  staff will store the file in the repository and make it live only if copyright or publisher archiving policies permit 
  • For non-reportable HERDC items (see list below) please send the authors' final manuscript for these items straight to the . Repository staff will make the item metadata live, store the file in the repository and only make it live if copyright or publisher archiving policies allow.

3. Who can deposit research in University of Canberra's Research Repository?

  • For the Research Collection at least one author of the work must be affiliated with the University of Canberra as staff or affiliate at time of publication.
  • For the Retrospective Research Collection current UC staff may store and display research created previous to their current employment at UC.
  • For the Theses Collection the thesis must have been completed at UC

4. What can be included in University of Canberra Research Repository?

We accept scholarly works in all these categories:

  • All reportable HERDC items
     A1 -Books
     B - Book chapters
     C1 - Refereed journal articles
     E1 - Refereed conference papers
  • All non-reportable HERDC items
        Books - other scholarly authored and edited books, and new editions
        Books chapters – other scholarly authored chapters and new editions
        Journal articles – Other refereed and non-refereed contributions to scholarly journals
        Major reviews
        Conference papers – non-refereed papers, extracts of papers and edited volumes of
        conference proceedings
        Published reports, presentations and submissions – published, presented or submitted to an
        official or professional body
        Audio-Visual recordings of scholarly works and offered for sale from a recognised publisher
        Computer software of commercial quality and offered for sale or distribution through a recognised
        publisher or distributor
        Refereed designs
        Creative works 


5. What material will be excluded from the collection?

  • Material not falling within the scope of our collection categories
  • Material intended for commercialisation or covered by a contract that would not allow deposit in an institutional repository
  • Material containing confidential or culturally sensitive information
  • Non-academic or non-scholarly outputs
  • Defamatory, misleading or deceptive material or work that breaches privacy or racial vilification laws\
  • Teaching or administrative materials

6. What are the benefits of including research in the University of Canberra Research Repository?

For Researchers:

  • Increased exposure of your research by making it accessible and searchable worldwide via the Internet
  • Research outputs will be indexed by search engines - Research deposited in the University of Canberra Research Repository will be harvested by search engines such as Google,  Google Scholar, OAIster (a worldwide catalogue of digital resources) and Trove (National Library Catalogue) resulting in high rankings of your research in search engine results
  • A centralised repository of research - The University of Canberra Research Repository will provide you with central, searchable storage of your research
  • Research collaboration - The University of Canberra Research Repository facilitates collaboration and research linkages with other researchers in the field
  • Research storage and access - The University of Canberra Research Repository provide long-term secure access to your research

For the University:

  • Highlighted research profile  - The Research Repository will highlight the research profile of the University by providing a consolidated centralised showcase of the university's research output
  • Research reporting - The Research Repository will support University requirements for Excellence in Research for Australia (ERA) submission

7. What happens about copyright?

At UC generally the copyright of a paper is held by the author prior to publication. The publisher's agreement the author signs at the time of publication usually requires the copyright of the work be transferred to the publisher. This then restricts use of the published work.
Many publishers do allow a version of the work to be made available in an institutional repository. The Sherpa/RoMEO website lists the policies for most publishers.

8. Can I make my work Open Access if the publisher owns the copyright of my published works?

If copyright is owned by the publisher, the Library will assign an access level that meets the publisher's policy on open access.
The vast majority of journal publishers now allow authors to archive the "accepted manuscript" version of their articles in an institutional repository.
Repository staff will not make material publicly available until confident they have authorisation to do so. The SherpaRomeo project provides a searchable websites of publisher policies regarding deposit of publications in institutional repositories.
For conferences papers it is usually necessary for us to contact publishers of conference proceedings.

9.  What is the difference between research paper versions?

  • The Submitted Version (sometimes called the preprint) is the version the author sends to the journal for review. Researchers in some disciplines, such as physics, share submitted versions of works regularly for discussion.
  • The Accepted Version (sometimes called the post-print) is the final authors' manuscript version of the work. It includes any corrections made as a result of peer review but no copyediting or formatting contributed by the publisher. This is the most useful version for making work open access.
  • The Published Version is the version 'as published' in the journal (sometimes called the 'publisher's PDF').  This version generally includes value added by the publisher, such as hyperlinked references, typesetting (into columns) and pagination. Only a small proportion of all publishers will allow this version to be made open access, even after an embargo.

For further information please contact the Research Repository Officer.