Project Initiators

• Prepares and submits project mandates and ideas
• Obtains Executive sponsorship or acts as Executive sponsor of a project
• Co-ordinates the development of Full Project Proposals with support from a group nominated by the CPAB or UIMSC 

Project Sponsor

• A senior staff member of the University
• A major driving force for the project
• Signs and approves the initial project proposal

Project Manager

• Manages the initiation, execution and closure of the project as per approved plans and tolerances
• Manages the project team
• Applies UC standard project management processes, techniques and procedures 
• Maintains project communication and interfaces with UC processes such as Change Management
• Reports on project progress to the Project Board and the CPAB and UIMSC (via the EPMO)
• Escalates issues and risks to the project board as required  

Project Board

• Comprised of Executive, Senior User and Senior Supplier
• Governs the project delivery
• Consists of a Project Executive (ultimately accountable for the project), a Senior User and a Senior Supplier
• Accountable for the project outcomes
• Defines business outcomes, scope, budget, timelines and resources
• Appoints the Project Manager
• Monitors project progress against plan
• Approves reports prepared by the Project Manager

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Enterprise Portfolio Management Office

• Supports, develops and maintains project management standards set by the CPAB
• Maintains the Project Register and EPMO website
• Compiles project summary information for the CPAB and UIMSC
• Assists project managers and teams through the provision of standard templates, tools and techniques
• Facilitates communication between various groups

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Change and Project Advisory Board

• Sets and ensures compliance with project management standards
• Forms working parties to analyse project requirements and develop full project proposals
• Evaluates new projects, make recommendations and provides summary information to the UIMSC
• Identifies opportunities for new projects and enterprise wide application of existing projects
• Approves and prioritises small and medium sized projects

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University Information Management Systems Committee

• Governs the Project Portfolio
• Identifies and sets ICT and IM strategic priorities against the University’s objectives
• Approves large and very large projects
• Prioritises projects and resource allocation using set guidelines
• Determines the portfolio balance (project mix)
• Acts on recommendations from the CPAB
• Monitors projects and outcomes

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Vice Chancellors Group

• Sets strategic direction and develops the University’s strategic goals and objectives