Please note: For technical reasons the unit /subject descriptions in this Handbook are no longer available. Please consult the hard-copy version of the 2002 Handbook available either at Student Administration or in the University Library.
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Students commencing a new course will receive enrolment information shortly after receiving their Offer of Place. This information will contain instructions on how to complete enrolment. In brief, this covers discussion of a study program with the student's course adviser, submission of a year's study program to Student Administration, registration in relevant tutorials and laboratory sessions, completion of details related to the Higher Education Contribution Scheme (HECS) and the production of a University student identification card, and payment of fees. It is necessary to register subjects for both Semesters 1 and 2.
All students qualified for re-enrolment in their course in the following academic year will receive information regarding re-enrolment towards the end of Semester 2 of the current academic year. This information will contain instructions on how to complete enrolment.
Students not qualified for re-enrolment are those undertaking studies in Non-Award courses including Cross Institutional study (unless the original Offer of Place provided specific permission allowing re-enrolment in a future semester), students who have voluntarily withdrawn from their course, students who have been excluded, and students who course completion has been certified. Any student in one of these groups who wishes to pursue further study at the University will need to seek re-admission.
All students should register subjects for Semester 1 and 2 unless applying for a Leave of Absence or will be course completing after Semester 1.
The selection of a particular study program in relation to a course is the responsibility of the student concerned. University policy distinguishes two distinct areas in the process of this selection, namely course advice and course approval. Course advice includes information available from many sources on which the student makes choices about a course of study and selects options which may exist within it. Course approval means the formal confirmation that successful completion of a particular program of study has satisfied, or will satisfy, the academic requirements for a particular award. A student may seek an approved study program from the Pro-Vice Chancellor of the Division administering his/her course.
A student is admitted to a course of study. At the time of initial enrolment, the student can request from the Division concerned a statement that gives details of the requirements of that particular course. This Determination of Course Particulars constitutes the principal advice of the requirements of the course.
Responsibility for course approval rests with the Pro-Vice Chancellor of the Division responsible for the particular course. A student who has been admitted to a course and who wishes to determine that a particular study program would, when successfully completed, satisfy the academic requirements of an award of the course, may submit such a request in writing to the appropriate Pro-Vice Chancellor of the Division (or delegate). Any study program subsequently approved by the Pro-Vice Chancellor of the Division (or delegate) is dependent on the student maintaining continuity of studies (inclusive of approved periods of Leave of Absence) and pursuing the approved program with due regard to matters such as subject prerequisites. In the event of changes in subject availability a student may find it necessary to submit a revised study program for approval.
It should be noted that approval for registering in particular subjects does not constitute approval to count the subject or subjects as part of an approved study program.
The University requires all students to finalise their enrolment by the end of Week 1 in Semester 1, and by the end of week 1 in Semester 2. Finalisation of enrolment includes:
Continuing students seeking to register (or add subjects to) a study program for Semester 1 after the due date may be liable to pay a late charge.
A student seeking to finalise enrolment by registering a study program after the commencement of semester, must obtain approval from the Pro-Vice Chancellor of the Division or delegate in charge of the subjects concerned.
A late penalty charge may be imposed on any student wishing to add subjects to or change subjects in his/her study program from the first day of semester for Semester 1. The Director, Student Administration is empowered to waive or reduce this late charge where the Pro-Vice Chancellor of the Division certifies that such an addition or change was necessary on academic grounds.
No applications to add subjects to a study program can be accepted after 31 March for Semester 1, or 31 August for Semester 2.
Students deemed to have an incomplete enrolment after the HECS census date for each semester will have their enrolment terminated.
It is vital that students ensure that they are correctly enrolled. This can be done by checking their enrolment details on OSIS (On-Line Student Information System) at the Student Administration Enquiries Desk in Building 1. All students receive an Enrolment Record on subject registration. The Enrolment Record confirms a student’s course, their registered subjects and their HECS option.
Prior to the HECS census date in each semester students with an incomplete enrolment are sent notification of their incomplete enrolment status and information on how to complete enrolment. Students deemed to have an incomplete enrolment after advertised enrolment deadlines will have their enrolment terminated.
Students wishing to remove subjects from, or add subjects to, their current or future semester study programs should do so on OSIS, once OSIS has closed students should lodge a Subject Registration form at the Student Administration Enquiries Desk. From the first day of semester until the date gazetted as the HECS census date, students may withdraw without having a financial liability under HECS. From this date, which for 2002 is 31 March for Semester 1 and 31 August for Semester 2, the University cannot alter a student's HECS liability. Therefore, it is not possible to add a subject after the census date.
However, it is possible, until 4.30pm on the last Friday of the class free period, to withdraw from a subject of a semester program and receive a result of Withdrawn (WD) for that subject (though the HECS liability will remain unchanged). Where a student withdraws from a subject within the first four weeks of semester, the student's academic transcript will not reflect that subject.
After 4.30pm on the last Friday of the class free period and up to 4.30pm on the last day of classes in a semester, students withdrawing from a subject of their semester program will receive a result of Fail (N) for that subject. In the latter case a student may apply for the Fail (N) result to be converted to a Withdrawn (WD) result, but only on the grounds of illness or some other valid reason. An appeal form is available from the Student Administration Enquiries Desk and evidence such as a medical certificate, in support of a request for fail conversion, must be attached for consideration by the Lecturer in charge of the subject concerned..
If a student removes a year-long subject within the first four weeks of Semester 1, the subject will be deleted from the student's record. If a student removes a year-long subject between the commencement of Week 5 and the end of the class free period in the following semester, the subject will record a WD (Withdrawn) result. If a student removes a year-long subject after the class free period for Semester 2, a N (Fail) result will be recorded for the subject.
Eligible students may apply for a leave of absence of studies for a minimum of one complete semester, subject to Division approval. Applications for leave of absence must be lodged by the Friday preceding the semester for which the leave is sought. Doctoral students require permission from the Divisional Higher Degrees Committee to take leave of absence. Details are given on the application form.
Students withdrawing from a course will be regarded as withdrawn from all subjects in current or future semesters. Notification of course withdrawal should be submitted on the Notification of Discontinuation form available from the Student Administration Enquiries Desk. Students who withdraw from their course will have to apply for readmission in order to continue studies at the University. The University of Canberra's current refund policy allows for a refund of the Amenities and Services Fee less a cancellation charge where special circumstances prevent the student from continuing their course. See Amenities and Services Fee Refund Policy. Notification of course withdrawal and application for a fee refund must be received before the HECS census date for the semester if a refund is sought.
Students wishing to undertake honours level studies should, in the first instance, consult with the Executive Assistant/Officer of their Division, or the Student Administration Enquiries Desk.
The University offers two forms of honours level studies:
Students seeking to undertake studies described in category (a) above need to lodge an application for admission to honours level studies by the closing dates specified by Academic Board. If an Offer of Place in an honours degree program is made by the University, the successful students should accept the offer and register a study program according to the procedures for new students described in the section on Enrolment.
The procedures for awarding honours in category (b) programs are administered by the relevant Division.
Students enrolled for masters degree and doctoral degree courses, including those undertaking their programs by thesis only, should note that they must have a subject program registered for each semester and pay the Amenities and Services/CUPA membership fees by the due dates for each semester of their course. For further information contact the Graduate Studies Office in Student Administration, telephone (02) 6201 2154. Subject codes can be found with each course description. Note that all research degree students require a 'subject code' registration for each semester.
Students admitted to a course at the University may be permitted to include in their course certain subjects offered by the Australian National University or other tertiary institutions subject to the following conditions.
Firstly, the student must apply and be acceptable to the other institution under its general requirements for admission and for entry to the particular subject or subjects to be taken. Secondly, the student must have the prior approval of this University, which will normally be given only for study in subject areas which are not available within the University. Thirdly, the student must register with Student Administration their intention to undertake external studies.
Students who are currently enrolled, and who wish to undertake concurrent studies at another institution should, in the first instance, consult their Pro-Vice Chancellor of the Division. The Pro-Vice Chancellor of the Division responsible for the course concerned may recommend to the Divisional Academic Committee (formerly Faculty Board) that approval be granted for the student to vary his/her course requirements to include the appropriate subject or subjects from the other institution.
The Director, Student Administration will notify the student in writing of the decision of Divisional Academic Committee (formerly Faculty Board).
On completion of each stage of the studies involved at the other institution, it is the responsibility of the student to notify the Director, Student Administration of the outcome of assessment for the subject or subjects taken for the appropriate recognition to be given towards the award of their course at the University of Canberra.
Latest update: 18/03/03