iCMS login | expense reimbursement form/iCMS setup ( 36kb) | FAQ

iCMS (Integrated Credit Management System) is the University expense management software used to submit all credit card and expense reimbursements.

Manual expense claims and credit card charges are to processed via the iCMS system before any reimbursements can be made, while credit card transactions automatically feed onto the system.

iCMS users manual ( 3.0Mb) (coding and submitting expenses)

iCMS authorisers manual ( 525kb) (approving expenses)

Currency conversion website - the University has a preferred website that we ask all staff to use when calculating currency conversions.

Contact iCMS Administrators

Email - card.travel.expense@canberra.edu.au
Phone - 6201 2935/2910/5397

How does iCMS work?

Credit Card transactions are automatically fed into iCMS overnight and an email notification is sent to the cardholder (staff member).

The staff member logs on to iCMS. The credit card transactions are coded and submitted through to their manager for approval. If there are any manual expenses to claim then these are entered by staff, coded and then submitted for approval as well.

An iCMS Business Expense Form must be printed off (which includes a reference number) that staff can attach their original receipts to - this will need to be forwarded to finance once the claim has been authorised.

Finance will process claims each Wednesday. To ensure reimbursement on this day, all claims will need to be authorised and receipts received by Finance on the Friday beforehand.

Where applicable, the following items may also need to be sent to finance before claims are processed:

- Lost receipts form

- For certain types of travel, a travel diary form.

- Any expenses relating to meals and entertainment, an FBT form.