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Deferred Exams

Please note: Due to a  change to the assessment policy students can no longer defer a deferred  examination. This change takes affect from Semester One, 2015.

Applying for a deferred examination

This is an application form for a deferred examination to be used by UC Canberra (Bruce), Queensland, Sydney and Melbourne students only, who were unable to sit an examination in the final examination period as scheduled by the UC Exams Office.

Students from offshore campuses should contact your local student administration for assistance with deferred exams.

Do not use this form if your application is for a mid-semester, class test or other assessment item not facilitated by the UC Exams Office. For these requests, please contact your unit convenor / faculty.

Deferred application form online

Please  note:

  • Supporting  documentation written in a language other than English must also be accompanied  by a certified translation, into English, of that document.
  • Any supporting  documentation will be checked for authenticity with the provider.
  • This form is not for mid-term test/assessments or final examinations not facilitated by the Exams Office.
  • You must not have attended the final examination in order to be considered for eligibility for a deferred examination.
  • You cannot defer a deferred examination.

Any  student submitting an application to defer an exam for the Semester 1 examination period must make themselves available for the deferred examination  period which will be run concurrently with the next Winter Term examination  period (you will be expected to sit the deferred exam in addition to any  Winter Term exams you may be due to sit). 

Any  students deferring a Winter Term exam must make themselves available for the  deferred examination period which will be run concurrently with the next  Semester 2 exam period (you will be expected to sit the deferred exam  in addition to any Semester 2 exams you may be due to sit).

Any  student deferring an exam for a Semester 2 exam period must make themselves  available for the deferred examination period to be run in late January or  early February the following year.

Misreading  the examination timetable will not be accepted as a reason for failing to  attend an examination. If you are unsure of which deferred timetable is  relevant to you, please refer to the email sent to your student email account  or contact the Examinations Office by emailing exams@canberra.edu.au

All  students must have a current, signed University of Canberra student ID card to  enter an examination room.

Students  found with unauthorised electronic devices such as mobile phones on their person  during any examination could have their examination immediately cancelled and  face removal from the examination room. Any candidate found with an electronic  device or unauthorised material will be subject to action under the Student  Misconduct Rules.

Deferred Applications

The online deferred application form must be completed. The form must be submitted within three (3) working days  of the missed exam.

Please  note: Students must apply for an extension if they  cannot submit the form within 3 working days of the missed exam by emailing exams@canberra.edu.au.  Late applications must include a statement (Statutory Declaration) as part of  the supporting documentation outlining the reason for the delay in submitting  the application.

Acceptable Grounds for Approval

Circumstance Documentary Evidence Required
Illness or serious health problems A medical certificate, certifying that the student received medical attention and that the illness would prevent/prevented the student from undertaking the examination. The certificate must be signed by a registered medical, dental or health practitioner. The certificate should contain the following:
  • The registered provider number.
  • The date on which the student was to sit the examination.
  • Advice regarding the severity and duration of the complaint and that the circumstances would affect the students performance in the specified examination.
  • Be dated on, or before, the date of the examination. Medical certificates dated after the date of the examination will be accepted only in exceptional circumstances
A Certificate of Attendance or a Letter of Support issued by a general practitioner or counsellor will not be accepted as sufficient documentary evidence to support an application for a deferred examination.
Bereavement - death of family member or close friend Death certificate or appropriate evidence
Sporting commitments at the state or national representative level Documentary evidence of participation such as written advice from the team manager on an appropriate National Athlete Career and Education (ACE) adviser
Unavoidable work commitment Documentary evidence from employer
Car accident or breakdown on the way to the examination Police report (in the case of an accident) or a mechanics report (in the case of a breakdown)
Legal commitments such as jury duty or being subpoenaed to attend court Documentary evidence from the Court

Unacceptable Grounds for Approval

  • Less than four consecutive  examinations (for example, two on one day, and one the previous afternoon or  following morning).
  • Travel  arrangements (including holidays) in Australia or overseas for purposes  unrelated to study.
  • Social and  leisure events, including sporting (and sports training) other than at state,  national or international representative level.
  • Misreading the  Examination Timetable (including arriving more than 30 minutes after the  commencement of the examination).
  • Where the  student could have reasonably expected to avoid the circumstances of missing or  performing poorly in the examination.
  • Attending a  wedding as either a participant or as a guest

Students  must make themselves available for the next Deferred and  Supplementary Examination period which will be held during the next official  examination period.

If  the student is intending to graduate and has deferred their examination, their  graduation will be delayed until the following semester.

The  Examinations Office only facilitates deferred examinations during official  deferred and supplementary examination periods.

Students  will be notified of their application outcome via their UC student email.

Illness during the Examination Period

Students  who are unwell or hold a current medical certificate at the scheduled  examination time of a unit in which they are enrolled, are advised not to  undertake the examination. Students who hold a medical certificate but decide  to undertake an examination that the medical certificate covers forfeit  their right to use the medical certificate to  defer that examination. Special consideration will not be given for illness  when the examination is marked if the student attempts the exam paper.

Students  who attend any examination and leave during the examination due to illness will not be granted a deferred examination.

When  applying for a deferred examination your certificate must be signed by a  registered medical, dental or health practitioner. The certificate should  contain the following:

  • The registered  provider number.
  • The date on which  the student was to sit the examination.
  • Advice regarding  the severity and duration of the complaint and that the circumstances would  affect the students performance in the specified examination.
  • Be dated on, or  before, the date of the examination. Medical certificates dated after the date  of the examination will be accepted only in exceptional circumstances.

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