Please note: Due to a change to the assessment policy students can no longer defer a deferred examination. This change takes affect from Semester One, 2015.
Applying for a deferred examination
This is an application form for a deferred examination to be used by UC Canberra (Bruce), Queensland, Sydney and Melbourne students only, who were unable to sit an examination in the final examination period as scheduled by the UC Exams Office.
Students from offshore campuses should contact your local student administration for assistance with deferred exams.
Do not use this form if your application is for a mid-semester, class test or other assessment item not facilitated by the UC Exams Office. For these requests, please contact your unit convenor / faculty.
- Supporting documentation written in a language other than English must also be accompanied by a certified translation, into English, of that document.
- Any supporting documentation will be checked for authenticity with the provider.
- This form is not for mid-term test/assessments or final examinations not facilitated by the Exams Office.
- You must not have attended the final examination in order to be considered for eligibility for a deferred examination.
- You cannot defer a deferred examination.
Any student submitting an application to defer an exam for the Semester 1 examination period must make themselves available for the deferred examination period which will be run concurrently with the next Winter Term examination period (you will be expected to sit the deferred exam in addition to any Winter Term exams you may be due to sit).
Any students deferring a Winter Term exam must make themselves available for the deferred examination period which will be run concurrently with the next Semester 2 exam period (you will be expected to sit the deferred exam in addition to any Semester 2 exams you may be due to sit).
Any student deferring an exam for a Semester 2 exam period must make themselves available for the deferred examination period to be run in late January or early February the following year.
Misreading the examination timetable will not be accepted as a reason for failing to attend an examination. If you are unsure of which deferred timetable is relevant to you, please refer to the email sent to your student email account or contact the Examinations Office by emailing firstname.lastname@example.org
All students must have a current, signed University of Canberra student ID card to enter an examination room.
Students found with unauthorised electronic devices such as mobile phones on their person during any examination could have their examination immediately cancelled and face removal from the examination room. Any candidate found with an electronic device or unauthorised material will be subject to action under the Student Misconduct Rules.
The online deferred application form must be completed. The form must be submitted within three (3) working days of the missed exam.
Please note: Students must apply for an extension if they cannot submit the form within 3 working days of the missed exam by emailing email@example.com. Late applications must include a statement (Statutory Declaration) as part of the supporting documentation outlining the reason for the delay in submitting the application.
Acceptable Grounds for Approval
|Circumstance||Documentary Evidence Required|
|Illness or serious health problems||A medical certificate, certifying that the student received medical attention and that the illness would prevent/prevented the student from undertaking the examination. The certificate must be signed by a registered medical, dental or health practitioner. The certificate should contain the following:
|Bereavement - death of family member or close friend||Death certificate or appropriate evidence|
|Sporting commitments at the state or national representative level||Documentary evidence of participation such as written advice from the team manager on an appropriate National Athlete Career and Education (ACE) adviser|
|Unavoidable work commitment||Documentary evidence from employer|
|Car accident or breakdown on the way to the examination||Police report (in the case of an accident) or a mechanics report (in the case of a breakdown)|
|Legal commitments such as jury duty or being subpoenaed to attend court||Documentary evidence from the Court|
Unacceptable Grounds for Approval
- Less than four consecutive examinations (for example, two on one day, and one the previous afternoon or following morning).
- Travel arrangements (including holidays) in Australia or overseas for purposes unrelated to study.
- Social and leisure events, including sporting (and sports training) other than at state, national or international representative level.
- Misreading the Examination Timetable (including arriving more than 30 minutes after the commencement of the examination).
- Where the student could have reasonably expected to avoid the circumstances of missing or performing poorly in the examination.
- Attending a wedding as either a participant or as a guest
Students must make themselves available for the next Deferred and Supplementary Examination period which will be held during the next official examination period.
If the student is intending to graduate and has deferred their examination, their graduation will be delayed until the following semester.
The Examinations Office only facilitates deferred examinations during official deferred and supplementary examination periods.
Students will be notified of their application outcome via their UC student email.
Illness during the Examination Period
Students who are unwell or hold a current medical certificate at the scheduled examination time of a unit in which they are enrolled, are advised not to undertake the examination. Students who hold a medical certificate but decide to undertake an examination that the medical certificate covers forfeit their right to use the medical certificate to defer that examination. Special consideration will not be given for illness when the examination is marked if the student attempts the exam paper.
Students who attend any examination and leave during the examination due to illness will not be granted a deferred examination.
When applying for a deferred examination your certificate must be signed by a registered medical, dental or health practitioner. The certificate should contain the following:
- The registered provider number.
- The date on which the student was to sit the examination.
- Advice regarding the severity and duration of the complaint and that the circumstances would affect the students performance in the specified examination.
- Be dated on, or before, the date of the examination. Medical certificates dated after the date of the examination will be accepted only in exceptional circumstances.