The results of the research from a higher degree by research course are presented in a thesis or its equivalent in another medium. The thesis must meet specific criteria for the type of degree: PhD, Professional Doctorate or Masters by Research, detailed in the Examination of Higher Degree by Research Theses Policy.
Before Submission, the HDR Support team will require the following:
- Intent to Submit a Thesis for Examination Form. One month before. For candidates undertaking a creative thesis: Intent to Submit a Thesis including creative works.
The candidate and Primary Supervisor to complete;
Appointment of Thesis examiners
You should discuss with your supervisors the choice of examiners for your thesis several months before you intend to submit. The relevant committee needs to approve appointments so that the thesis can be sent for examination as soon as it is ready. Your supervisor is required to consult you on the choice of examiners. You have the opportunity to nominate examiners you think would be suitable for your thesis and individuals you would NOT like to see appointed. (Note that examiners should be in basic agreement with the approach and methodology you have adopted.)
The University however, makes the final choice of examiners and you are not told who they are while the examination is in progress. Higher Degree by Research theses are examined by minimum of three examiners, both external to the University.
Formatting & printing requirements for theses
Before you prepare your final copy, please read through the Examination of Higher Degree by Research Theses Policy for information on formatting requirements.
The number of copies required for examination will depend on the number of examiners appointed and if they have requested a hard copy of your thesis (some prefer electronic copies). Your supervisor will be able to advise you of this.
Recommended local printers for spiral bound theses for examination are Instant Colour Press (Belconnen) and Bytes N Colours (Braddon). Prices range from $39 - $95 for black and white only (quote for 1-3 copies), and $52 - $198 for theses that include up to 50 pages of colour printing (quote for 1-3 copies).
Upon Submission, the following will be required:
- Form A - Certificate of Completion of Thesis for Higher Degree by Research. Signed by Primary Supervisor. The Candidate to sign if they wish the thesis to be returned by examiner.
- Form B - Certificate of Authorship of Thesis. Signed by candidate and Primary Supervisor and included into each copy of the thesis.
- Form C - Retention and Use of Thesis by the University. Signed by Candidate.
Editing of Research Theses by Professional Editor
Students may use a professional editor in preparing their thesis for submission but they should obtain permission from the Primary Supervisor to do so.
Guidelines for the use of a professional editor can be found in the Examination of Higher Degree by Research Theses Policy.
To find out if you are able to fund this from your research support allocation, speak to your Faculty/Research Institute representative.
A list of professional Editors is available on the Moodle site.
Completion of other requirements for the degree
After the thesis examination, before resolving completion of the degree, the HDR Support team will need to confirm that you have met all other academic requirements of the course of study. Some research programs include a coursework component. All candidates for research degrees are required to present a final research seminar either before or after submission of the thesis. If you have not already presented your final seminar, you should plan for it now (and ensure your supervisor advises the Associate Dean of your Faculty or Director of your Research Institute).
Final advice on submission
Please allow time for final editing and changes to your thesis required by your supervisor. Do not submit at the last minute. This is particularly important if you are a domestic student approaching the end of your Commonwealth Research Training Program (RTP) funding entitlement.
The Examination process
The information below is a simple overview of the examination process.
- Examiners are asked to provide their examination report within eight weeks, but please be aware that some examiners will take longer than this.
- Once all three examiners reports have been received by the University, they are forwarded to your supervisor (who passes them on to you).
- Candidates are required to respond to the reports in writing before the relevant committee considers the reports. Your supervisor will comment too.
- Each examiner makes a recommendation on the examination result. The Associate Dean of your Faculty or Director of your Research Institute decides the result after considering the reports and your response.
- You are then asked to make any recommended changes to the thesis. (It is unusual for examiners not to request any changes.)
- Completion of the degree is resolved when the changes have been approved by the appropriate authority and other academic requirements have been confirmed.
- Final copies of the bound thesis, a single sided, loose-leaf copy and an electronic copy are required at this time.
Please consult with your supervisors for advice with regard to the preparation of the thesis for submission.
For queries relating to the administrative processes involved in thesis submission and examination, please contact the HDR Support team.