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HDR Lines of Responsibility

Throughout the many stages of a candidate's degree there are various people who will be involved with helping the candidate progress. The table below outlines the many aspects of candidature and who is responsible to work with the candidate to complete the task.

Lines of Responsibility

ASPECT OF CANDIDATURE

RESPONSIBILITY

Application & Enrolment

 
Admission enquiryAssociate Dean (Research)/Director of relevant Faculty/Research Institute, Course conveners and potential supervisors
Application for admissionHDR Support team, Graduate Research – Associate Dean (Research)/Director – Dean/Director
Application for scholarshipHDR Support team, Graduate Research – Associate Dean (Research)/Director
Enrolment during coursework Course convener and/or Primary Supervisor to advise candidate, candidate completes unit registration form, Primary Supervisor approved enrolment selection, HDR Support team processes enrolment
Appointment of supervisory panelAssociate Dean (Research)/Director – Dean/Director approves appointment on Section B Faculty Assessment Form
Orientation/InductionFaculty Orientation - Primary Supervisor and supervisory panel/Associate Dean (Research) or Director/Business Manager
University Orientation – Graduate Research

Milestones

 
Ethics proposal/ApprovalPrimary Supervisor and supervisory panel – Committee for Ethics in Human Research/Committee for Ethics in Animal Experimentation
Introductory SeminarPrimary Supervisor to organise - Primary Supervisor to ensure that the milestone is reported to HDR Support team
Annual Progress ReportPrimary Supervisor – Associate Dean (Research)/Director – HDR Support team to process
Research Plan ReviewCandidate and Primary Supervisor - upload to RGrad
Confirmation SeminarPrimary Supervisor to organise seminar – Academic seminar assessors – Primary Supervisor to collate responses – Associate Dean (Research)/Director – HDR Support team to process
Work in Progress Seminar (Doctoral candidates only)Primary Supervisor to organise – Primary Supervisor to ensure that this milestone is reported to HDR Support team
Final SeminarPrimary Supervisor to organise – Primary Supervisor to ensure that this milestone is reported to HDR Support team
Conference/research-related fundingCandidate to enquire with Primary Supervisor to be directed to the correct Faculty/Research Institute contact

Changes to candidature

 
Change of candidature;
(F/T to P/T)
HDR Support team to update Callista
Leave of absence; IntermissionPrimary Supervisor of panel – Associate Dean (Research) - HDR Support team to process form, update Callista
Change of supervisory panelPrimary Supervisor and panel – Dean/Director – HDR Support team to process form, update Callista
Upgrade/transfer between research degreesPrimary Supervisor to organise – Academic seminar assessors (including one external to the University) – Primary Supervisor to collate – Associate Dean (Research)/Director – HDR Support team to process
Transfer Faculty/Research InstitutePrimary Supervisor and supervisory panel – Dean/Director approval, and HDR Support team to process application
Recreation leaveDiscuss with Primary Supervisor and follow Faculty/Research Institute procedures
DiscontinuationHDR Support team who then advise supervisory panel/Associate Dean (Research)
TerminationAssociate Dean (Research) - HDR Support team to process and inform candidate
ExclusionDeputy Vice-Chancellor (Research) – HDR Support team to process and inform candidate

Thesis Submission and Examination

 
Application for overtime SponsorshipPrimary Supervisor – Dean/Director – HDR Support team to process
Appointment of examinersPrimary Supervisor – Associate Dean (Research)/Director – HDR Support team to organise examination
Thesis submissionCandidate and Primary Supervisor
Thesis examination outcomeAssociate Dean (Research)/Director – Examination Outcomes Committee for examination recommendations D and E – HDR Support team to process and contact candidate/Primary Supervisor
Lodging an appeal against a thesis resultDeputy Vice-Chancellor (Research) – HDR Support team to process and contact candidate/Primary Supervisor
Conferral of awardUniversity Council
Course completion and GraduationStudent Progress and Graduation Office
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