Before the procurement process begins all procurement activities should be approved by the relevant delegate as set out in the University’s Financial Delegation Policy.

Where the value of the procurement exceeds $10,000 and is less than $100,000:

• A minimum of 3 written quotations are required;
• The principles of value for money, transparency and ethical dealing must be adhered to;
• The procurement may be advertised in the media to attract a strong field of suppliers or consultants;
• Where the procurement is for consultant services a contract between the University and the consultant must be established. For other suppliers, a contract may be established;
• In cases where non commercial aspects are important, supplier proposals must be evaluated against  an assessment criteria that is weighted to emphasise the critical aspects of a particular goods and/or services being procured.
• UC’s "Request for Quotation" documentation should be considered  to maximise benefits and notify suppliers about UC’s terms & conditions.

Available resources

• Request for Quotation Documentation - available from the Procurement Office.
• Templates for evaluation and recommendations - available from the Procurement Office.

Please contact one of the Procurement Team for further information or guidance.